11 June 2009

• PoS: sent list of names, e-mail addresses, affiliations to PoS for webpage
• PoS: asked whether webpage can be changed/corrected if necessary
• PoS: asked about the differences between SELF and HELP
• PoS:read e-mail flurry forwarded by Kristine. Q: who will write proceedings? They are to be reviewed by the SOC
• EXPReS09: e-mailed introduction to chairs
• EXPReS09: suggested deadline of 1 August for proceedings (send to PoS on 21 August)
• EXPReS09: suggested proceedings to be read by session chairs (but see above!)
• EXPReS in the News/Media: added three items as suggested by Kristine
• e-VLBI Tests: checked webpage and EVNtech mails. Q: results of last three e-VLBI tests not included?

12 June

• JIVE information board: discussed with Femke Boekhorst (boekhorst@astron.nl). Aim to finish by end of month.
• Hungarian documentary: contacted Hugo van Woerden regarding documentary on 22/23 June.
• e-VLBI Tests: spoke to Zsolt about test of 19, 22 May and 10 June. Reports will be sent later.
• expres09: drafted e-mail from chairs to participants regarding proceedings.

15 June

• expres09: finalised draft for participants, including templates for proceedings.

16 June

• PoS: admin stuff: correspondence with office
• PoS: tested website
• PoS: adjusted website; sent to Huib
• JIVE Biennial report 2007-2008: reading report…
• JIVE information boardstart on first draft…
• e-VLBI Tests: received reports from last three updates from Zsolt

17 June

• Website updates: N.B. not possible to log on to web server from outside (according to Bob Campbell)!
• JIVE information boardsent first draft to Huib

18 June

• Website updates: updated site for e-VLBI tests
• Website updates: corrected broken links in news/archive

19 June

• JIVE information board: discussed with Huib
• Website updates: discussed with Aukelien
• PoS: sent updated list (with posters and additional) to PoS office
• ASTRON annual report: read relevant parts and sent comments to Femke et al. over the weekend

22 June

• JIVE information board: discussed pictures with Paul (by e-mail) and Femke; admin…
• JIVE information board: updated design, incorporating Huib's comments
• PoS: checked web page; not according to plan; contacted PoS office
• PoS: conference website on PoS updated by PoS office: OK!
• Website updates: discussed design and Drupal implementation with Aukelien
• Website updates: started copying expres-eu.org to Drupal (Home, Activities, Contact Us, Objectives, Participants, Potential Impact pretty much finished)

23 June

• Website updates: read Drupal manual; played around…
• Website updates: continued copying expres-eu.org to Drupal (News & Press Releases)
• Website updates: contacted helpdesk regarding problems with Drupal (file structure) and Mozilla Firefox (opening PDF files)
• Website updates: updated EXPReS homepages to incorporate live videocast of e-VLBI workshop in Madrid

24 June

• expres09: installed and checked out EVO (“The Collaboration Network”)
• JIVE information board: sent updated version to Huib; awaiting new pictures from Paul Boven (next week?)
• Website updates: updating new EXPReS website: News & Press Releases, Papers & Presentations…

25 June

• Website updates: worked on EXPReS IYA site

29 June

• PoS: sent invitation to submit to conference participants (not all received!)

30 June

• PoS: sent invitation to submit to participants who were missed in first round
• Website updates: worked on EXPReS IYA site

1 July

• PoS: sent message to conference participants regarding updated template
• Website: set up tunnel connection from Leiden to JIVE web server
• Website: updated home pages of www.expres-eu.org and newsite.expres-eu.org
• Website: worked on EXPReS IYA site

2+3 July

• PoS: admin…
• PoS: added info to conference site
• Website: worked on EXPReS IYA site
• Website: discussed with Huib van Langevelde en Harro Verkouter
• JIVE information board: discussed with Huib van Langevelde and Paul Boven Paul Boven
• JIVE information board: create new map with Paul
• JIVE information board: contacted Andreas Brunthaler re copyright

7 July

• PoS: admin: e-mail to SOC; template to participant
• Website: worked on EXPReS site; started uploading documents; contacted Kees Kodde (c.kodde@qrios.nl)

8 July

• PoS: admin: e-mailed Chris Phillips
• Website: tried desperately to get Harro's functionality in Drupal; turns out Drupal removes tags such as <html> and <head>!
• Website: updated IYA page (telescopes) in Drupal with simple HTML

9 July

• PoS: admin: distribute proceedings over SOC-S and SOC-T, respectively. Chatted with Charles. Contacted Cristiana of PoS. First contribution sent to refs.
• Website: e-mails from Kees Kodde. Contacted Kees (c.kodde@qrios.nl) re xhtml etc. Leave IYA website for now.
• e-VLBI Tests: spoke to Zsolt about test of 3 July. Report will follow later.
• Information board: Paul will update map with telescopes today or tomorrow.

10 July

• PoS: admin: added Tingay to list of refs; removed Venturi from list of contributors
• Website: EXPReS: discussed with Aukelien and Charles: simply copy current EXPReS site, note problems, locate who does what later. Finalising: checking and adding/correcting last links…
• Website: JIVE: discussed structure and pages with Aukelien, Paul, and BoB Campbell
• Information board: worked on map with Paul; sent version to Arpad for comments

13 July

• Information board: received final map from Paul and comments from Arpad; contacted Studio Ruigrok to confirm order
• Checked access possibilities JIVE intranet from outside: accessible with JIVE login/password
• Website: EVN: updated meetings page
• Website: EXPReS: finalising (moving images to newsite.expres-eu.org)

14 July

• Website: EXPReS: finished moving presentations etc. to newsite.expres-eu.org (finally!). See website for details
• Website: wiki: added EVN-TOG meeting to EXPReS wiki
• PoS: created simplest possible cover for hardcopy of proceedings

15 July

• PoS: admin (e-mailed Hayden Rampadarath; problems with web form; e-mailed Cristiana @ PoS; reminder e-mail sent to participants; looked into hard copy/front matter)
• JIVE information board: updated with comments of Arpad and sent to Studio Ruigrok for proof. Note: Friso Olnon on holiday this week.
• Website: EXPReS: contacted Kees Kodde (phone: 033-7501373). See website for update.

16 July

• JIVE information board: contacted Studio Ruigrok (phone: 0528-361672). E-mail with information on files received.
• PoS: admin (added Alexandre Salnikov, replacement of Ilya Bezrukov, as participant)
• Website: EXPReS: added available EXPReS09 presentations to newsite.expres-eu.org, not to “old” site. Q: should all presentations be listed?
• Website: EXPReS: added News feed. Still needs to be filled.
• Website: EXPReS: contacted Kees regarding 404 error page and search engine.

28 July

• PoS: admin (sent contributions 002, 022, 033, 034, 038 to referees).
• Website: EXPReS: adjusted 404 error page.
• Website: EXPReS: added available EXPReS09 presentations to newsite.expres-eu.org (to be finished)

29 July

• Website: EXPReS: added available EXPReS09 presentations to newsite.expres-eu.org (finished)
• PoS: admin (sent contributions 024, 050 to referees + general admin)
• Website: EXPReS: filled news feed on newsite.expres-eu.org (to be finished)

30 July

• PoS: Started a wiki with “things to remember” for proceedings: proceedings + general admin + sent 018 to referees
• JIVE information board: Contacted Studio Ruigrok (0528-361672): draft expected sometime next week
• Website: EXPReS: contacted Kees Kodde re number of news items on homepage
• Website: JIVE: contacted Kees Kodde re status new website (can start filling next week) + talked to Yvonne Kool & Leonid Gurvits re pages in current website + filled news feed on newsite.expres-eu.org

31 July

• PoS: general admin + sent 012, 083 to referees + sent 018 back to author + finished cover for hard copy (sent to Charles & Paco)
• Website: JIVE: contacted Huib van Langevelde & Bauke Kramer re pages in current website

4 August

• PoS: lots of admin: contacted referees, speakers, and PoS; sent reminder for contributions (extended deadline: 14 August). First paper accepted!
• Website: EXPReS: finished. Sent e-mail to Huib, Charles, Kristine, and Yvonne: when will transfer take place?
• Website: JIVE: basis in place; can start filling
• JIVE information board: received proof & forwarded to Huib. To be discussed on Thursday or Friday

5 August

• Pos: lots of admin: contacted referees, speakers, and PoS. At l(e)ast we're making progress!
• Website: EXPReS: tried to open newsite.expres-eu.org on several computers. No problems.
• Website: JIVE: setting up main menu structure

6 August

• PoS: admin; sent progress to Charles and Kristine
• Website: EXPReS: discussed with Charles; contacted Kees re link check & favicon
• Website: JIVE: discussed with Bauke; contacted Kees re rights/permissions
• JIVE information board: discussed proof with Paul; adjusted file. N.B. Huib temporarily unavailable.

7 August

• Pos: admin; updated things to remember on proceedings
• Website: EXPReS: updated status and rationale of site on website
• Website: JIVE: discussed with Bauke; contacted Kees re rights/permissions; updated status and rationale on website; edited text
• JIVE information board: took new pictures with Paul

10 August

• PoS: lots of admin…
• JIVE information board: pictures EPB_3483.jpg, EPB_3504.jpg, and EPB_3501.jpg on http://192.42.120.66/~boven/plaatjes-2009-08-07 seem fine, though EPB_3501.jpg should be cropped around the correlator board. Submit comments to Ruigrok on 13 August (require .tif logo generated with Photoshop)
• Website: EXPReS: lots of admin: redirected links etc.
• Website: JIVE: lay-out/collaborator logos gone? Check on 13 August (paper version of lay-out required)

14 August

• PoS: admin…
• Website: EXPReS: admin: last few missing links

20 August

• JIVE information board: sent comments back to Ruigrok, CC Aukelien; contacted Femke Boekhorst re ASTRON information boards: she expects them to finalise those shortly
• PoS: contacted John Conway & Ralph Spencer re closing of proceedings; lots of admin
• Website: JIVE: Harro Verkouter not in today: check tomorrow; Mike Sipior says dynamic pages in Wiki may be possible, but cumbersome
• Websites: JIVE & EXPReS: contacted Kees regarding PHP, access to headers etc., log. See website for details

21 August

• JIVE information board: receipt confirmation received from Ruigrok
• PoS: admin…
• Websites: EXPReS: updated pages on e-VLBI tests. Next test is scheduled for next Thursday, 27 August 2009

TO DO:

12 June ask Zsolt about the last three e-VLBI tests (DONE)

12 June discuss proceedings with Charles. The SOC is responsible for reviewing the articles. (DONE)

12 June fiddle with PoS website. (DONE)

12 June discuss JIVE information board with Huib. (DONE)

15 June send first e-mail to conference attendants regarding proceedings. (Finalised draft. Sent by John)

17 June send draft JIVE information board to Huib. (DONE.)

19 June check PoS website with Charles: add all participants? (DONE.)

19 June discuss JIVE information board with Huib (DONE.)

29 June send e-mail to Workshop participants for proceedings (DONE.)

9 July contact Kees Kodde: 1) check status jive.nl, evlbi.org, etc. 2) check possibilities xhtml, scripting, etc. (DONE.)

13 July contact Paco regarding PowerPoint presentations of EXPReS09 for EXPReS website (DONE.)

13 July look into cover page hardcopy EXPReS09 meeting (DONE.)

15 July send reminder e-mail to Workshop participants for proceedings. Include gentle reminder to add co-authors and regarding bibliography (DONE.)

15 July incorporate comments Arpad regarding information board (DONE); send to Friso for read-through (Friso on holiday); send information board to Studio Ruigrok for proof (DONE)

15 July improve on cover page hardcopy EXPReS09 meeting; look into front matter and back matter (DONE)

16 July discuss hardcopy EXPReS09 meeting with Charles (DONE)

16 July include News stream on EXPReS website (DONE)

16 July include EXPReS09 presentations (those available) in http://newsite.expres-eu.org/e-vlbi-papers-and-presentations (DONE)

16 July contact Studio Ruigrok to confirm reception e-mail/files for JIVE information board (DONE)

28 July add a link to the OAN website and local copies of EXPReS09 presentations to newsite.expres-eu.org (DONE)

29 July fill EXPReS news feed (DONE)

30 July finalise “printer-ready” version of cover for hard copy of PoS proceedings (DONE)

30 July inventory JIVE website (discuss with Yvonne Kool & Leonid Gurvits) (DONE)

31 July inventory JIVE website (discuss with Huib van Langevelde & Bauke Kramer) (DONE)

4 August start harassing people who didn't send in their proceedings yet (DONE)

6 August inventory JIVE website (discuss with Arpad Szomoru) (DONE)

20 August respond to Ruigrok about proof JIVE information board (DONE)

20 August inventory JIVE website (discuss with Mike Sipior) (DONE)

21 August inventory JIVE website (discuss with Aukelien van den Poll, Harro Verkouter, & Friso Olnon)