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====== NEXPReS Board meeting meeting ======

Monday 20 September 2010

===== Minutes =====


{{:nexpres:minutes_1st_board_meeting_manchester_final.pdf|Final Minutes (pdf)}} of the 1st Board meeting.

===== Meeting Location =====
The University of Manchester
\\ JBCA
\\ Alan Turing Building
\\ **Lovell Seminar Room 3.225**
\\ Oxford Road
\\ Manchester M13 9PL

===== Map =====

[[http://maps.google.nl/maps/ms?ie=UTF8&hl=nl&msa=0&msid=108836667710840900446.000485e93b8114a5bc17e&z=14|Link to Google map]] of the different locations.  

A {{:nexpres:manchester-map.pdf|PDF}} version of the Google Map

A {{:nexpres:manchester-map.png?200}} PNG (similar to jpg) version of the above map.  Click to enlarge.

===== Draft Agenda =====

PLEASE DO NOT CHANGE THE AGENDA ANYMORE.  ANY ADDITIONAL CHANGES CAN BE MADE IN MANCHESTER   


^  start  ^  lead  ^ description  ^  slides  ^
|  13:00  |  host   | Welcome General Introduction- administrivia, host's introduction   |    |
|  13:15  |  HJvL   | Coordinators Overview- quorum, proxy, board chairman and vice-chair [decision required], observers [approval required], management team [approval required], agenda additions  |  {{:nexpres:nexp_board_coordv2.pdf|PDF ver2}}  |
|  13:30  | Work Package Talks, 30 minutes total  |||
|         |  TCY    | - WP1: board membership, Friends of NEXPReS/MoU, [[nexpres:nexpres_email_list_summary|mailing list]] membership...  |   {{:nexpres:nexpres-wp1-rev_9.pdf|PDF}}, {{:nexpres:nexpres-wp1-rev_9.odp|ODP}}  |
|         |  RH-J   | - WP2  |  PDF, ODP, KEY, PPT |
|         |  PC     | - WP3: membership, open publication, etc   | {{:nexpres:nexpres-wp3-rev_3.odp|ODP}}, {{:nexpres:nexpres-wp3-rev_3.pdf|PDF}} |
|         |  KY     | - WP4: status of outreach materials  |  {{:nexpres:wp4_overview-new.pdf|PDF}}, {{:nexpres:wp4_overview-new.odp|ODP}} |
|  14:00  | Work Package Talks, 30 minutes each  |||
|         |  AS     | - WP5  |  {{:nexpres:wp5_overview.ppt|PPT}} |
|         |  PB     | - WP6  |  {{:nexpres:NEXPReS-WP6-BM-2010.pdf|PDF}} |
|         |  MK     | - WP7  |  {{:nexpres:wp7-board2010.pdf|PDF}} |
|         |  AM     | - WP8  |  {{:nexpres:nexpres-wp8-2010-09-19_nexpres-board-wp8.pdf|PDF}}, {{:nexpres:nexpres-wp8-2010-09-19_nexpres-board-wp8.odp|ODP}}, {{:nexpres:nexpres-wp8-2010-09-19_nexpres-board-wp8.ppt|PPT}} |
|         |         | note: there will be a coffee break between the above talks at ~15h |
|  16:00  |  WP1    | Financial Overview- pre-financing, distribution [decision required]    |  {{:nexpres:nexpres-finance-_rev_07.pdf|PDF}}, {{:nexpres:nexpres-finance-_rev_07.odp|ODP}}, {{:nexpres:nexpres-finance-_rev_07.ppt|PPT}}  |
|  16:30  |  WP1    | Consortium Agreement- overview   ([[nexpres:contract_negotations|link to page with all contract files]])  |  {{:nexpres:nexpres-ca-08.pdf|PDF}}, {{:nexpres:nexpres-ca-08.odp|ODP}}, {{:nexpres:nexpres-ca-08.ppt|PPT}} |
|  17:00  |         | Open Slot.  Potential topics: |
|         |         | - ...  |  PDF, ODP, KEY, PPT |
|         |         | - [your topic here]  |  PDF, ODP, KEY, PPT |
|  18:00  |         | close of meeting  |  {{:nexpres:nexpres-closing_slides-00.pdf|PDF}}, {{:nexpres:nexpres-closing_slides-00.odp|ODP}} | 
|         |         | 90 minute break to retire to hotels prior to dinner  |
|  19:30  |  all    | Meeting Dinner  |


Note, the NEXPReS Board Meeting is scheduled for the day *prior* to the EVN Symposium.  If you would like to participate in the symposium, please register there separately.

===== Group dinner =====

The group dinner will be at [[http://www.eastzeast.com/manchester-riverside.asp|East Z East Riverside Restaurant]].
\\ Blackfriars Street
\\ Deansgate
\\ Manchester M3 5BQ
\\ Tel.: +44 (0) 161 834 3500




===== Preferred Hotels =====

Please note we have an EVN conference taking place at this time so rooms may be hard to find in the first hotel as the majority of these rooms have been booked for the attendees of the EVN meeting:

[[http://www.daysinn.com/DaysInn/control/Booking/property_info?propertyId=15068|The Days Inn]]


[[http://www.macdonaldhotels.co.uk/manchester/index.htm?|Macdonald Hotel]]


[[http://www.ibishotel.com/gb/home/index.shtml|Ibis Charles Street]]


[[http://www.novotel.com/gb/hotel-3145-novotel-manchester-centre/index.shtml|Novotel Manchester City Centre]]

===== Transport possibilities from airport – meeting location – hotel - restaurant =====
\\ •	Taxi from the airport to the hotel – around £30/35 
\\ •     Train from the airport to Piccadilly train station – all hotels are a short walk from the train station or you can catch a taxi from outside.
\\ •   Walk from the hotel to the meeting venue – all the above hotels (apart from the Novotel which is slightly further away) are around a 10 minute walk form the meeting location.
\\ •   Walk from the hotels (Days Inn, Ibis, MacDonald) to the restaurant would be around 30 minutes so a taxi would be probably be easier (can be requested from within the hotels).



===== Participants =====


^ No ^ Boardmember ^ Institute ^ Participating ^ Proxy ^ Hotel ^
| 1 | Huib van Langevelde | JIVE | yes |  | MacDonald |
| 2 | René Vermeulen | ASTRON | no | Antonis Polatidis | |
| 3 | Mauro Nanni | INAF | yes |  | |
| 4 | Anton Zensus | MPG | no | Walter Alef | Ibis |
| 5 | Ralph Spencer | UMAN | yes | Neal Jackson | Days Inn |
| 6 | John Conway | OSO | yes |  | Days Inn |
| 7 | Ivars Smelds  | VENT | yes |  | MacDonald |
| 8 | Rafael Bachiller | FG-IGN | no | Paco Colomer | Days Inn |
| 9 | Lars Fischer | NorduNet | yes |  | |
| 10 | Kees Neggers | SURFnet | no | Peter Hinrich | MacDonald |
| 11 | Norbert Meyer | PSNC | no | Dominik Stoklosa | Ibis |
| 12 | Dai Davies | DANTE | no | Richard Hughes-Jones | |
| 13 | Ari Mujunen | AALTO | yes |  | Days Inn |
| 14 | Alexander Neidhardt | TUM | yes |  | Days Inn |
| 15 | Tasso Tzioumis | CSIRO | yes |  | Days Inn |
|  |  |  |  |  | |
^ WP ^ Activity Leader ^ Institute ^ Participating ^ Comments ^ Hotel ^ 
| 1| Charles Yun | JIVE | yes |  | MacDonald |
| 2 | Richard Hughes-Jones | DANTE | yes | Proxy for DANTE | |
| 3 | Paco Colomer | FG-IGN | yes | Proxy for FG-IGN | Days Inn |
| 4 | Kristine Yun | JIVE | yes | has to leave early | MacDonald |
| 5 | Arpad Szomoru | JIVE | yes |  | MacDonald |
| 6 | Paul Boven | JIVE | yes |  | MacDonald |
| 7 | Mark Kettenis | JIVE | yes |  | Macdonald |
| 8 | Ari Mujunen | AALTO | yes |  | Days Inn |
|  |  |  |  |  |  | 
^  ^ Secretary ^ Institute ^ Participating ^ ^ Hotel ^
| | Yvonne Kool | JIVE | yes | | MacDonald |
|  |  |  |  |  |  |
^  ^ Other ^ Institute ^ Participating ^ Comments ^ Hotel ^
| | Neal Jackson| UMAN | yes | Proxy for UMAN as Ralph Spencer will leave early | n/a| 
| | Althea Wilkinson | UMAN | yes | only financial part | n/a |
| | Dominik Stoklosa | PSNC | yes | Proxy for PSNC | Ibis |
| | Peter Hinrich | SURFnet | yes | Proxy for SURFnet | MacDonald |
| | Franco Mantovani | INAF | yes | | Days Inn |
| | Antonios Polatidis | ASTRON | yes | Proxy for ASTRON | |
| | Walter Alef | MPG | yes | Proxy for MPG | Ibis |
| | Tim Natusch | AUT University | yes | Official Observer | |